Delegation, as helpful as it is, is not the easiest concept to grasp. However, in order to be a successful leader, you must be able to successfully delegate.
If you're unsure about how to implement delegation in the workplace, consider some instances.
Observing a real-life experience is the greatest method to grasp this concept. Check them out if you have access to another department in your business or another organization that uses delegation.
If not, the delegation examples below will offer you as near to a real-life scenario as feasible.
Examine these examples to clear up any misconceptions so that you may apply delegation effectively!
1. Developing Strategies
Strategies are an essential component of every organization. Smart tactics are essential regardless of the project's specialization.
That being said, developing successful tactics is not an easy task. It is a lengthy study, analytical, and creative process. Meanwhile, you must consider the organization's objective as well as the assigned money.
If your objective is to create marketing strategies, it is not as simple as assigning the responsibility to your company's advertising department.
You will need to delegate to extreme ends for a campaign. To begin, you must devise an advertising motivation.
Do you desire increased sales or do you just want to improve your brand's image? In this case, an advertising professional will do study to determine what your company need the most.
A copywriter will create taglines, scripts, jingles, and other written content with this information in mind. This individual is in charge of what appears on the screen, what is written as a social media caption, what is uttered, and so on.
Another subordinate will be someone with strong relationships who can function as a lobbyist. To negotiate arrangements, this individual will approach media outlets, influencers, and other relevant third parties.
Similarly, you must entrust the design of the images to someone. Billboards, social media posters, video adverts, and any other kind of advertising need the services of a photographer, graphic designer, editor, and artist. You can either hire one person to execute the work or delegate to individual specialists if possible.
A budget specialist will have to collaborate with all of these persons. This individual will ensure that the resources allotted are used efficiently. Simultaneously, you or a public relations manager will continue to check in to ensure that none of the aspects break ethics, undermine the organization's goal, or generate a backlash.
2. Full Delegation
In an organization, repetitive and recurrent tasks are entirely assigned.
This signifies that the leader uses level 5 delegation. Once a work has been outsourced, subordinates are not expected to return on a frequent basis to have their progress reviewed. Leaders have little influence, but subordinates have complete authority.
In a situation like this, proper delegation at every stage is critical to achieving a positive outcome.
So, if your company provides a certain product, it is very possible that you undertake market research on a regular basis. These polls provide insight into what's going on in the minds of consumers. These polls also reveal if customers are satisfied with the goods or whether they have higher expectations.
Similarly, such polls are excellent resources for determining the most effective marketing strategies. You ask customers how they heard about you, and you know where to spend the majority of your marketing cash in the following campaign.
Assume you've been conducting research in this manner for a long time. So you can trust a research team to conduct another poll.
You express that your aim is to figure out how to improve the product and that the work has a two-week deadline. They may create their own survey questions, platform, and data collection methods. The team will return to your office in two weeks with the final results.
3. Delegating Half of a Task
Delegating part of a work is often frowned upon. So let us first define what this implies.
Most occupations have several facets. Consider the following undertaking, which involves both mathematical and technological competence. Delegation is pointless if these two characteristics are so closely connected that they overlap.
In this circumstance, the result from both the mathematical and technical labor must be cohesive and comparable. Delegation does not allow for this.
Some projects, on the other hand, are rather large. Such projects may be readily broken into portions that are unrelated and can be completed individually. It is quite acceptable to delegate a portion of such chores while keeping the remainder for yourself.
Hiring new staff is an example of half-task delegation. Your company advertised a free job online, and hundreds of individuals responded with their resumes. You, as a leader or manager, just do not have the time to read through each one, but you also want to consider all choices.
You allocate the task of reviewing CVs in order to select them to a few senior workers. You share the shortlisting variables and traits so that subordinates can choose the best candidates.
Important choices, such as employing new employees, should never be delegated in order to ensure honesty and justice. However, if you are overburdened with work or it is time-consuming, you may assign half of it.
One thing you can do to assure a fair outcome is to conceal the identities on the CVs. This ensures that the subordinates will only shortlist applicants based on their abilities and expertise.
Most importantly, the ultimate decision is still in your hands. As a result, you are not losing any authority.
4. Outdoor Delegation
Managers and leaders rarely have time to take care of business outside of the office. This is when outdoor delegation comes in handy.
This delegation example is especially beneficial in cooperation. Use delegation to its best capacity if you want to collaborate with another organization.
The majority of the early talks may be conducted by email, allowing you to express your objectives in real time. However, if the opposite party want to meet on a regular basis for project updates, send your best negotiators.
They can go over all of the project's specifics, such as the reasons behind each element's recommended adjustments, and so on. You may get the brief with the contents of the debate and make the final choice without having to spend hours commuting and attending meetings.
5. Intervention
This delegation example is diametrically opposed to full delegation. When time is limited but the work at hand is critical, intervention is the way to go.
It is level 1 delegation, where the subordinates execute the task, but you may check in every now and then to ensure they are on the right course. It is also very good for new employees who are not yet as talented or experienced.
When creating a new product, you can employ intervention. Request that your creative designer come up with concepts and meet with you once a week to gain approvals.
This way, you won't waste a lot of time developing something you might not even like. At the same time, you haven't really accepted the duty of sitting down with the creative designer to create what you desire.
6. Creative Delegation
Projects requiring creativity should always be assigned.
The simple idea is that when more individuals get involved, there is a greater probability of producing something unique because it is a combination of each individual's mental process.
A manager can arrange an office party to commemorate the organization's 25th anniversary in two ways. The management can either create the complete strategy and delegate execution to everyone else, or the manager can invite everyone to throw in their ideas.
Both are examples of creative delegating. The amount of authority, however, varies. This allows you to make a decision based on your office's setting and the nature of the project.
Final Thoughts
The simple truth is that delegation is not rocket science, but it does require certain technicalities to assure success.
These delegating examples may not be applicable to your specific situation at work. Look for commonalities and then invent the rest. It is entirely up to you to be creative with your delegation as long as it works for you.
So, start using these examples in your real-world now to make your life as a management leader a lot simpler!
